PMO | Projektassistenz | Office Manager | Executive Assistant

ME IN A NUTSHELL

Excellent teamplayer, experienced generalist with leadership qualities if needed, high afinity to numbers and Ops/Tech/IT, flexible, versatile, reliable, hands-on.

• Budgetierung
• Einkauf (allg.)
• Finanzplanung
• Finanzreporting
• Office Management / Sekretariat
• Projektassistenz (IT)
• Projektgovernance
• Projektleitung / Teamleitung (IT)
• Projektmanagement
• Resourcemanagement

WHO AM I?

MY DELIVERABLES, GUARANTEED:

• Long-term experience working in an international, fast-paced and innovative business environment
• Capability and the necessary drive to building up from the start, if necessary from scratch
• Experience supporting project management, executives, committees, organizing board and management, stakeholders, teams, resource and vendor management,
• Vast experience in agile, hybrid and classic project, change and transformation management, FP&A, financial controlling, reporting and budget management as well as marketing, public relations, corporate communications, event management, meeting, steering committee, workshop, conference, road-show and trade fair organization
• Highly developed intercultural and interpersonal skills with the ability to interact with clients, officers and peers in a professional manner, demonstrated excellent team player with strong leadership skills
• Able to anticipate needs and work independently with no or very little supervision, exercising independent judgement to prioritize workload and workflow for efficient and timely execution negotiating conflicting deadlines and interests
• Highly flexible, pro-active, result-driven as well as very creative and innovative in the approach
• Above-average perceptive ability, able to quickly familiarize myself with new areas of responsibility
• Able to adapt well to constantly changing situations and tasks, able to multi-task and handle multiple different work-streams with a friendly smile while excelling best under pressure
• Confident, well presented and professional demeanor, excellent communications skills combined with strong organizational and analytical skills
• Open and communicative, but know how to handle sensitive information, data and assignments with an utmost level of confidentiality and discretion where needed or mandatory
• Absolutely self-motivated, outgoing and very dynamic ‘Kaizen’ personality with a high sense of reliability, integrity, personal engagement, and a willingness to assume initiative and responsibility at all times, with a proven natural tendency to 'fix' problems instead of shying away from them
• Advanced technical knowledge IT, telecommunication, infrastructure, network solutions, digital solutions, databases, web portals, intranet, internet research and content management, hard- and software, advanced knowledge IT and bank specific systems, tools, processes, applications and policies, long-term working experience with data rooms, databases, data clouds, data analysis, and legal, regulatory and mandatory information, data and cyber security requirements
• Experience in co-operation and teamwork with stakeholders, other infrastructure divisions and areas as IT, CFO, CISO, Compliance, Legal, Group Tax, HR, Global Sourcing, etc., cross-linked to a large network of diverse media, industry, IT and business consultants and finance contacts on all levels
• Solid expert skills MS Office (Word, Excel, PowerPoint, Outlook, Teams, Skype), MS SharePoint + SharePoint Server, Clarity PPM, MS Project, SAP PPM, Confluence, Jira, Visio, SAP, Ariba, Landwehr ERP, and numerous other business applications
• Business fluent in German and English (native speaker level, fit in terminology of various industries)


MY EXPECTATIONS?

To fulfill yours. And to hear from you, soon.

SPECIAL SKILLS & KNOWLEDGE

• Program, Project + Project Portfolio Management (PMI + SAFe Standards)
• PMO Change + Transformation Management (IT/Finance/Legal/Consulting, Construction/Engineering/RealEstate, Medical/Pharma/Healthcare, Fitness/Nutrition/Food/Non-Food Industries, Media/Entertainment/Artist Relations)
• Executive, Personal + Team Assistance, Office + Family Office Management, Private Secretary
• Support Operations, Sales, Finance, IT, HR, MarCom
• Meeting, Conference + Event Management,
• Stakeholder Management + Project Communication
• Business Administration + Analysis
• Review/Restructuring Processes/Workflow (Kaizen/ITIL)
• Document/Record Management + Audits
• Support Procurement/Purchasing, Financial Controlling/Administration, Logistics + Operations
• Staff + Executive Recruiting, Resource Management, Identity & Access Management, On-/Off-Boarding
• Team Coaching + Moderation, Conflict Management
• Travel Management, Management Catering/Hospitality + Entertainment
• Facility + Car Park Management
• Relocation Services + Move Management
• Marketing, Public Relations, Corporate Communications, Media Relations, Event Marketing
• Internet Research, Web + Intranet Content Management, Web 3.0, IoT, Industries 4.0
• Specialist Data, Information Protection + Cyber Security (GDPR EU, DORA, NIS, NIS2)
• Specialist First Aid, Safety + Fire Protection Responder